WHAT IS A NOTICE OF MEETING

WHAT IS A NOTICE OF MEETING

September 18, 2018

A notice is sent to shareholders of a company or the directors of the company, stating the date, time and venue of shareholders meeting or board of directors meeting. A notice of meeting must be effected or circulated 14days before the meeting except where members agree on a shorter date and such notice must state the purpose of the meeting e.g NOTICE OF ANNUAL GENERAL MEETING. It also must state the businesses to be transacted and resolutions to be passed.

PERSONS ENTITLED TO NOTICE OF MEETING

  • Shareholders
  • Directors
  • Secretaries
  • Auditors

For meetings like the annual general meeting, failure to give such notice can invalidate the result of such meeting. When notice of meeting is circulated and such notice cannot be denied, a member cannot set aside the result of such meeting.

Notice of meetings must be served personally on the member or director or at his/her address or whatever means as may be agreed by the members, stating the purpose of the meeting explicitly so as to enable the receiver decide on his/her attendance.

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The information in this blog post (“post”) is provided for general informational purposes only, no information contained in this post should be construed as legal advice, nor is it intended to be a substitute for legal counsel on any subject matter. No reader of this post should act or refrain from acting on the basis of any information included in, or accessible through this post without seeking the appropriate legal or professional advice from the particular facts and circumstances at issue from a lawyer.

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  • When are Annual Returns due for filing?

    A company’s first Annual Returns are due for filing after 18 months of its inception, subsequently it should be filed annually as the name implies. The filing dates could differ for each company depending on their financial year end but must be filed not later than 42 days after its Annual General Meeting.

    The Annual Returns for Business Names is due not later than the 30th of June each year except in the year the business was registered.

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