Duties of a Company Secretary

The duties of a company secretary are regulated by section 298 of the Companies and Allied Matters Act (CAMA) and the Articles of Association of the company.

Duties of a company secretary include the following:

• Attending meetings of the company, board of directors meetings and board committee meetings. Rendering all necessary secretarial services in respect of such meetings
• Maintaining statutory registers and other records of the company
• A company secretary ensures that all documents are properly executed and properly filed with relevant regulatory bodies.
• Rendering proper and timely returns as required under the Act
• Carrying out such administrative and other secretarial duties as directed by the directors or the company;
• The company secretary renders advisory service to the company on changes to a company’s share structure, capital issues and restructuring. Also, the secretary has the responsibility of advising on the importance of balance and distribution of power between the board, management and the shareholders.
• Carrying out other incidental duties as may be authorized by the board of directors.
• Finally, the secretary ensures the compliance of the company to set down policies by government agencies.

The job of the company secretary goes beyond ensuring that minutes of meetings are taken, the burden of compliance of the company is on the company secretary to advice and aid in the compliance of the company.

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